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Privacy Policy

A legal disclaimer

The explanations and information provided on this page are for general informational purposes only and do not constitute legal advice. This content offers high-level guidance on how to write a Privacy Policy, but it does not take into account your specific circumstances or the exact privacy practices of Hartland Oaks Sanctuary & Education Center ("HAS").

You should not rely on this page as a substitute for legal advice. We strongly recommend consulting a qualified attorney to ensure your Privacy Policy complies with all applicable laws and accurately reflects your organization’s data collection, storage, and use practices.

By using this Privacy Policy template or the information provided here, you acknowledge and agree that HAS is not liable for any errors, omissions, or consequences arising from the use of this material.

Privacy Policy

Hartland Oaks Sanctuary & Education Center is committed to protecting the privacy of our visitors, supporters, and donors. This Privacy Policy outlines the types of personal information we collect, how we use and protect that information, and your rights regarding your data.

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🔹 Information We Collect

We may collect and store the following types of personal information:

  • Full name

  • Email address

  • Phone number

  • Mailing address (when applicable)

  • Donation history and payment method (via secure third-party processors)

  • Photos and videos taken at our events or on-site

  • User-submitted content through forms, signups, or messages

 

We collect this information through our website, donation forms, event registrations, social media, and in-person interactions.

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🔹 How We Use Your Information

We use your information to:

  • Process donations and send receipts

  • Communicate about events, updates, and fundraising efforts

  • Respond to inquiries and requests

  • Share news and impact updates via email or SMS (with consent)

  • Improve our website and outreach efforts

  • Share photos or videos from events for promotional purposes (with notice or opt-out where applicable)

 

🔹 How We Protect Your Information

We store your data securely and take appropriate measures to protect it from unauthorized access, disclosure, or misuse. Financial transactions are processed through secure third-party providers (e.g., Stripe, PayPal), and Hartland Oaks Sanctuary and Education Center does not store credit card information on our servers.

 

🔹 Photography & Videography Consent

By attending Hartland Oaks Sanctuary and Education Center events or visiting the sanctuary, you consent to the use of your image or likeness in photographs or videos for educational, promotional, and fundraising purposes. If you wish to opt out of having your photo used, please contact us at the information below.

 

🔹 Third-Party Services

We may use trusted third-party platforms to:

  • Process donations

  • Manage email communications

  • Host events

  • Store photos and videos

 

These platforms are required to maintain the confidentiality of your information.

 

🔹 Your Rights

You may request to:

  • View the personal data we have collected about you

  • Correct or update your information

  • Unsubscribe from emails or texts

  • Request deletion of your data (unless required for legal or donation recordkeeping)

 

To submit a request, contact us at:
📧 hartlandoakssanctuary@gmail.com

 

🔹 Changes to This Policy

We may update this Privacy Policy occasionally to reflect changes in our practices. The latest version will always be available on our website with the effective date clearly listed.

 

📬 Contact Us

If you have questions about this Privacy Policy or your data, contact us at:
Hartland Oaks Sanctuary & Education Center
📧 hartlandoakssanctuary@gmail.com
📍 582 CR 163, Bay City, Texas 77414
📞 281-216-3373 / 713-569-7755

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